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Office Administrator

Vancouver, BC, Canada

Job Type

Full time

Description

Job Overview:

The Office Administrator plays a crucial role in ensuring the smooth and efficient operation of the office. This position involves a combination of administrative, organizational, and communication tasks to support the overall functioning of the workplace.


Responsibilities:

Front Desk Operations:

  • Greet and welcome visitors with a warm and friendly demeanor.

  • Answer and direct phone calls in a polite and efficient manner.

  • Manage the reception area, ensuring it is clean, organized, and presentable.

Administrative Support:

  • Manage and coordinate office activities and operations.

  • Answer and direct phone calls, emails, and other inquiries.

  • Draft, proofread, and edit documents and communications.

Office Organization:

  • Maintain and organize office files, records, and documentation.

  • Manage office supplies and equipment, including ordering and restocking as needed.

Communication:

  • Serve as a point of contact between employees, clients, and external partners.

  • Distribute internal and external communications.

Scheduling and Coordination:

  • Schedule and coordinate meetings, appointments, and travel arrangements.

  • Arrange and prepare meeting rooms as needed.

Financial Administration:

  • Assist with budget management, expense tracking, and financial record-keeping.

  • Process invoices and handle basic bookkeeping tasks.

Technology and Equipment:

  • Ensure proper functioning of office equipment (computers, printers, etc.).

  • Provide basic IT support or coordinate with IT services when necessary.

Event Planning:

  • Coordinate and organize office events or functions.

Health and Safety:

  • Ensure compliance with health and safety regulations.

  • Implement and manage safety protocols within the office.

Executive Supports:

  • provide high-level administrative support to executives, enhancing their effectiveness and contributing to the overall efficiency of the organization.

Requirements

Qualifications:

 

Education:

  • Bachelor's degree or equivalent work experience.

  • education in business administration or a related field may be preferred.

Experience:

  • Previous experience in an administrative or office support role is often beneficial.

Communication Skills:

  • Strong verbal and written communication skills are essential.

  • Mandarin and English bilingual are a bonus.

Organizational Skills:

  • Excellent organizational and multitasking abilities.

Technology Proficiency:

  • Proficient in using office software (e.g., Microsoft Office Suite) and basic knowledge of office equipment.

Problem Solving:

  • Ability to identify and solve problems independently.

Interpersonal Skills:

  • Good interpersonal skills and the ability to work well with others.

Attention to Detail:

  • Accuracy and attention to detail are crucial in managing administrative tasks.

Adaptability:

  • Ability to adapt to changing priorities and work in a fast-paced environment.

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